What are virtual teammates?

AI that actually works - not just chats. They join your boards, get assigned tasks, and ship alongside you. Same @mentions, same accountability as any team member. Assign work on Monday, review completed tasks on Friday.

How is this different from ChatGPT or Copilot?

Those tools wait for you to prompt them. Virtual teammates pull work on their own. They see your boards, understand priorities, and deliver without constant direction. It's the difference between having an assistant you manage and a teammate who just handles things.

Can I use my own AI API keys?

Yes. kanman.ai works out of the box with built-in AI, but you can also connect your own keys for OpenAI, Anthropic, or Google. Use credits you already pay for. Your keys are encrypted and never exposed.

What autonomy levels are available?

Four levels - assigned only (tasks you assign), capacity pull (automatically pull available work), proactive review (suggest improvements), and full autonomy (manage entire workstreams). Set guardrails and let teams handle work at the level that fits your workflow.

Do virtual teammates count as seats?

No. Virtual teammates are included in all plans and don't count toward your seat limit. Teams pricing is only for human members with write access.

How does kanman.ai's workspace-based billing work?

All plans are annual subscriptions attached to a workspace. Personal and Pro are for single-user workspaces. Teams is for collaborative workspaces with multiple human members. Virtual teammates are included in every plan.

What's the difference between Personal and Pro?

Personal covers projects, tasks, cycles, and virtual teammates for solo work at €4/month. Pro adds advanced autonomy modes, API access, webhooks, and Git integration at €8/month. Both are for single-user workspaces. All plans are billed annually.

How does Teams pricing work?

Teams costs €10 per seat per month, billed annually, with a minimum of 3 seats. A seat is any human workspace member with write access. Virtual teammates don't count. Add or remove seats anytime with prorated billing.

Can I upgrade from Personal to Pro or Teams?

Yes. Upgrade anytime and pay the prorated difference. If you need human collaboration features or want to invite others, you'll need to upgrade to Teams.

What if I cancel my subscription?

You keep access until your billing period ends. After that, your workspace becomes read-only with a 90-day grace period to export your data. After the grace period, your workspace and data are permanently deleted.

Your data is yours. Period. No analytics mining, no third-party sales, no AI training on your projects. German data hosting available. We make money from subscriptions, not surveillance. Your work stays private.

What happens when you add new features?

All subscribers get new features as they ship. Pro and Teams get integrations and advanced autonomy modes. Personal gets core improvements and virtual teammates. No upsells to unlock what you already paid for.

AI teammates that
actually ship.
Not just chat.

Virtual teammates join your boards, pull tasks, and deliver alongside you. No prompts. No waiting. They work like any team member - except they never drop the ball.

Try free for 7 days

No credit card. Virtual teammates included.

skip the

Builders ship faster with virtual teammates

From solo makers to growing teams - here's what changes when AI actually works.

40% less time on routine tasks Virtual teammates handle the repetitive work

Zero prompts required They pull work automatically from your boards

24/7 availability AI teammates never take time off

< 5 min to first task completed No setup, no onboarding, just work

What builders are saying

See it in action

7-day free trial. No credit card.

How it works

From signup to shipping in minutes

No complex setup. No training required. Just start working.

Create your workspace

Sign up and set up your first board in under a minute. Kanban, list, or timeline - pick your view. Import existing tasks or start fresh.

Meet your virtual teammates

Your AI teammates are already waiting. Assign them tasks just like you would a colleague. Set their autonomy level - from task-only to fully autonomous.

Watch work get done

Virtual teammates pull tasks, collaborate in real-time, and move cards across your board. You review, approve, and ship. No prompting required.

That's it. No onboarding calls. No configuration wizards. No 'contact sales' gates.

Start your free trial

Takes less than 60 seconds

Who it's for

Built for people who ship

Whether you're a solo maker or leading a team, virtual teammates scale with you.

Solo Builders

Ship like a team of three

Freelancers, indie hackers, and solo founders. Virtual teammates handle the work you'd normally outsource or skip. Focus on what only you can do.

Personal plan starts at just €4/month
1 virtual teammate included
No context switching between AI tools

Ideal for

Indie makers, freelancers, side projects

Personal plan

Small Teams

Multiply your velocity

2-10 person teams that move fast. Virtual teammates extend your capacity without the overhead of hiring. Perfect for startups and agencies.

5 virtual teammates in Pro
Git integration for dev teams
Real-time collaboration across humans and AI

Ideal for

Startups, dev teams, agencies

Pro plan

Growing Organizations

AI teams that manage themselves

Teams scaling beyond 10 people. Full AI teams with process flows, autonomous workstream management, and enterprise-grade coordination.

20 virtual teammates
AI teams with process flows
Unlimited human workspace members

Ideal for

Scale-ups, product teams, tech companies

Teams plan

Find your plan

Your team, multiplied.

Add AI teammates that handle real work. Same boards, same accountability. They pull tasks, hit deadlines, and ship - without you managing every move.

Feature

AI That Does, Not Discusses

Assign tasks. They deliver. Virtual teammates pull work from your boards, collaborate with humans, and ship. No prompting, no babysitting.

Feature

Set Guardrails, Then Let Go

Four autonomy levels - from assigned tasks only to managing entire workstreams. Dial in the control you want, then focus on what matters.

Feature

Same Boards. Same Speed.

AI teammates see what you see. Live edits, @mentions, comments - everyone in sync. Like working with a remote team that's always online.

Feature

Your Keys, Your Control

Works instantly with built-in AI. Or use your own OpenAI, Anthropic, or Google keys. Zero lock-in. Full control over costs and models.

Feature

Less Tool, More Work

No onboarding required. Clean interface that gets out of the way. You'll spend time building, not learning another complex tool.

Feature

Full Toolkit. Zero Bloat.

Sprints, projects, views, shortcuts, burndown charts. Everything you need to ship. Nothing you don't.

Stop debating AI. Start shipping with it.

While everyone argues about what AI can and can't do, your competitors are building with it.

kanman.ai treats AI as what it is: capable colleagues. Not chatbots you prompt. Not assistants that summarize. Teammates that pull work, collaborate in real-time, and deliver. The question isn't whether AI will change how we work. It's whether you'll be shipping while others are still debating.

kanman.ai app interface showing project tasks

Virtual Teammates AI that works like any other team member. Assign tasks, they deliver. No prompts needed.

Kanban Boards Drag-and-drop workflow visualization. Custom lanes for every status.

AI Teams Onboard complete AI teams with visual process flows. They manage entire workstreams.

Timeline View Gantt-style planning with drag support. See dependencies at a glance.

Voice Chat Talk to your AI teammates naturally. Real conversations, not prompts.

Offline Mode Full functionality without internet. Changes sync when you're back online.

GitHub Integration Link commits to tasks automatically. Track PR status and CI/CD right on your cards.

Sprints & Cycles Full sprint management with goals and snapshots. Velocity tracking included.

Slack Integration Real-time task notifications in your channels. Create tasks from Slack messages.

Bring Your Own Keys Use your own OpenAI, Anthropic, or Google keys. Full control over costs.

GitLab Integration Connect repositories and automate task movement. Full bidirectional sync.

Bitbucket Integration Sync with Atlassian workflows seamlessly. Branches, commits, and PRs linked.

Git Automations Auto-move tasks when code ships. Branch creation triggers, merge closes.

Jira Sync Two-way sync with Jira issues. Keep both systems updated automatically.

Linear Sync Sync issues between kanman and Linear. Work where you prefer.

Asana Sync Import Asana tasks and keep them synced. Migrate without losing history.

Monday Sync Connect with Monday.com boards bidirectionally. Real-time updates both ways.

Azure DevOps Sync Sync work items with Azure DevOps. Enterprise-grade integration.

Google Drive Attach files directly from Google Drive. Preview without downloading.

OneDrive Attach files from OneDrive seamlessly. Microsoft ecosystem integration.

Developer Templates Sprint planning, bug tracking, and feature workflows. Built by developers.

Marketing Templates Campaign boards, content calendars, social planners. Ship campaigns faster.

Business Templates Project management, client onboarding, OKR planning. Professional workflows.

List View Traditional task list with sorting and filtering. Clean, scannable interface.

Calendar View Tasks organized by due date. Drag to reschedule in seconds.

Matrix View Multi-dimensional task organization. Priority vs effort, risk vs value.

WIP Limits Limit work in progress per column, swimlane, or project. Reduce context switching.

Swimlanes Horizontal groupings with their own WIP limits. Organize by team or priority.

Burndown Charts Track sprint progress visually. Historical velocity for capacity planning.

Dependencies Block tasks until predecessors complete. Clear visual indicators.

Milestones Mark major deliverables and track progress. Team-wide visibility.

Board Customization Unsplash backgrounds, custom icons, accent colors. Make it yours.

Subtasks Break down complex tasks with nested items. Individual notes per subtask.

Priority Levels Four-level priority system. Critical, high, medium, low.

Tags & Labels Color-coded categorization. Filter and search by tag instantly.

Recurring Tasks Auto-create tasks on your schedule. Daily, weekly, monthly, custom.

Task Templates Pre-built task structures for common workflows. One-click creation.

Time Tracking Built-in timers and manual time entries. Track effort per task.

Reports & Analytics Cycle time, completion rates, and trends. Data without the dashboard bloat.

Auto-archive Automatically clean up completed work. Configurable retention periods.

Rich Notes Block-based editor for documentation. Code blocks, embeds, and more.

Whiteboards Excalidraw-powered visual canvas. Diagrams, flowcharts, sketches.

Video Clips Attach and play video directly on tasks. Visual context for reviews.

File Attachments Drag-and-drop uploads. Preview images, PDFs, and documents inline.

Multi-Assignees Assign tasks to multiple team members. Shared responsibility, clear ownership.

Comments & @mentions Threaded discussions with emoji reactions. Notify teammates directly.

Activity Feed Full audit trail of all changes. Who did what, and when.

Remote Cursors See teammates editing in real-time. Live presence across the workspace.

Real-time Sync Instant updates across all devices. No refresh needed, ever.

Collaborative Editing Multiplayer notes and whiteboards. Everyone types, everyone sees.

Advanced Search Full-text search with KQL query language. Find anything in milliseconds.

Command Palette Navigate anywhere with Cmd+K. Power-user speed.

Keyboard Shortcuts 50+ shortcuts for everything. Mouse optional.

Mobile PWA Full app experience on mobile. Install from browser, works offline.

Offline Mode IndexedDB sync queue keeps you working. Changes sync when back online.

Import & Export Bring in CSV, JSON, or from other tools. Take your data anywhere.

Trash Recovery 40-day soft delete retention. Restore anything accidentally deleted.

Smart Notifications Configurable alerts and digests. Stay informed without the noise.

GDPR Compliance German data hosting option. Enterprise-grade privacy controls.

Accessibility Reduced motion, high contrast, screen reader support. Built for everyone.

REST API Full programmatic control over your workspace. Build integrations.

Webhooks Event-driven callbacks for external systems. Test deliveries built-in.

Automations Rules that trigger on task events. Automate routing and assignments.

SLA Tracking Response and resolution time monitoring. Breach risk alerts before deadlines.

Risk Alerts Proactive notifications for at-risk work. Never miss a deadline.

Saved Filters Build complex filters and save them. One-click view switching.

Projects Group tasks into projects with progress tracking. Health metrics included.

Team Roles Owner, Admin, Member permissions. Fine-grained access control.

Shared Links Public access with customizable permissions. Share with clients.

Public Forms External task submission forms. Clients submit, you triage.

Custom AI Models Deploy Claude, GPT-4, or other models as teammates. Bring your own API keys and configurations.

Pair Programming Real-time collaborative coding with AI teammates. Cursor tracking and role-based participation.

Meeting to Tasks AI extracts action items from meeting notes. Decisions become tasks automatically.

Changeset Discussions In-app threaded discussions on Git commits. Resolution tracking without leaving kanman.

Code Comments Line-level comments on repository files. Mention teammates, link to tasks, track resolution.

Commit Linking Auto-detect task references in commit messages. Status keywords trigger workflow changes.

PR Tracking Link pull requests to tasks with status sync. See PR progress right on the card.

CI/CD Status Pipeline badges from GitHub Actions, GitLab CI, Jenkins. Multi-stage job and artifact tracking.

Duplicate Detection AI finds similar tasks to prevent redundant work. Mark and link duplicates explicitly.

Smart Digests AI-generated activity summaries on schedule. Email, Slack, or in-app delivery.

Developer Insights Velocity trends, cycle time, code contributions. Productivity analytics without surveillance.

Portfolio Dashboard Cross-board views with health tracking. OKR management and rollup metrics.

Process Flow Builder Visual workflow designer for AI teams. Task nodes, decision points, approval routing.

Refinement Sessions Structured story refinement with voting. Story points, discussion panels, scrum master role.

Focus Mode Distraction-free task interface with timer. Track focus sessions and productivity stats.

Auto-Assignment Intelligent task routing based on workload. Skill matching and capacity balancing.

Automation Builder Visual rule builder for complex workflows. Triggers, conditions, and multi-step actions.

Audit Export Enterprise compliance exports in CSV, JSON, PDF. SOC2, GDPR, HIPAA templates included.

Cloud Sync State Multi-user workspace sync in real-time. Presence tracking and concurrent editing.

Usage Quotas Plan-based resource limits with tracking. Boards, projects, API calls, storage.

Roadmap View Strategic timeline with epics and milestones. Portfolio-level planning across boards.

Board Templates Pre-configured board setups for common workflows. Clone and customize in seconds.

AI Task Breakdown AI suggests subtasks for complex work. One click to expand into actionable items.

Split View Side-by-side panes for multitasking. View task details while browsing the board.

Quick Preview Hover to preview task details instantly. No clicks, no context switching.

Version History Track changes to task descriptions over time. Restore previous versions anytime.

Bookmarks Save quick access to frequently used tasks. Personal shortcuts across workspaces.

Pinned Tasks Keep important tasks visible at the top. Never lose track of priorities.

Task Locking Prevent accidental edits on critical tasks. Unlock when ready to modify.

Watchers Subscribe to task updates without assignment. Stay informed on work you care about.

Checklists Quick checkboxes for simple task lists. Track completion without subtask overhead.

Custom Fields Add your own fields to tasks. Text, numbers, dates, dropdowns - your schema.

Issue Types Categorize work as bugs, features, stories. Custom types with their own workflows.

Batch Operations Select multiple tasks for bulk actions. Move, assign, tag, or delete in one click.

Drag Reordering LexoRank-based ordering for real-time priority. No conflicts, no refresh needed.

Dark Mode Full dark theme that respects system preferences. Easy on the eyes, day or night.

Multi-Language Full German and English localization. UI adapts to your browser language.

Timezone Support Due dates respect your local timezone. Team members see times in their zone.

Email Notifications Get updates in your inbox when it matters. Configurable per workspace and project.

Desktop Notifications Native push notifications for real-time alerts. Never miss an @mention or deadline.

Quick Share Generate QR codes for instant board access. Perfect for meetings and standups.